Deploying an enterprise resource planning (ERP) system cannot be underestimated. To start with, you’ll need to assign time and resources to implement the technology, for training and to integrate your new purchase with existing tools. Picking an unsuitable option will only drag you back to square one.
If you get an ERP system that’s a perfect fit, however, your back-office operations will be transformed – enabling you to focus on value-added activities and grow your business. To do this, we recommend looking at six main areas when choosing your ERP system.
Price is going to be a strong factor in any decision, yet it shouldn’t be the only consideration. When setting your budget, think about the long-term benefits and cost efficiencies afforded by an ERP system. Finding one that’s ideal for your organisation will have a significant positive impact on your operations, cost-savings and profit. Instead of cutting corners with a less well-suited system that’s within budget, sometimes it can be worth spending a bit more to find a perfect fit.
Then there are additional costs to consider, as less suited systems will require customisation. Training will also be needed, so factor in potential employee downtime.
Pick a provider that you trust
When choosing an ERP system, you’ll want to know that your provider has a good position in the market and can service your organisation over the long-term. Ask for recommendations from colleagues, industry associations and other companies to find a provider that you can trust. Alternatively, you can also ask for references and talk directly to existing customers to uncover their experience with the provider.
Your ERP tool needs to last for a few years, but your business is likely to change during that time. Therefore, map out your future business plans and look at how your ERP tool will support these goals. If your company plans to expand globally, for example, you’ll likely need a cloud system that can be accessed worldwide. Ask what developments your provider has planned. This will give an indication of their ability to keep up with new trends. Do they offer a mobile app, for instance?
Many employees are used to bringing personal devices to work and accessing systems on various devices. A cloud ERP system will provide the flexibility for your team to access it whenever and wherever they want. This can boost adoption, productivity and fit more seamlessly into your workflow.
Where it is hosted?
One of your most critical decisions will be whether to deploy an on-premise, cloud-based or hybrid solution. At Xledger, we’re champions of a modern cloud system, which will enable easy accessibility and scalability, with less initial outlay. In comparison, on-premise solutions will mean less flexibility for mobile integrations and requires a significant initial investment. If you choose a cloud system, you’ll avoid paying for an expensive IT infrastructure and the pain of disruptive upgrades.
Does it fit your business needs?
An ERP that doesn’t meet all your requirements is not going to fulfil its potential. When choosing your ERP system, begin by defining the scope of your project. What processes do you want the ERP to help with? What existing technology will it have to work with? This will narrow down your choices to ERPs that align with your business needs.
Saving resources in the long term
By looking at these six areas, you can find an ERP system that can service your business now and in the future. It will save a lot of time and resources over the long run, helping you avoid expensive customisations or redundant solutions. Doing your groundwork now will set your ERP – and your organisation – up for success.
Designed for the Cloud, Xledger is a unique ERP system for organisations with complex financial needs. Our customers receive significant benefits, including the ability to run leaner, more efficient finance departments. Contact us to find out more.