Enabling the simplification of procure to pay processes

Xledger’s procurement capability is not simply a purchasing module, but is a growing embodiment of best practices within the Procure-to-Pay process framework.  With Xledger, you can handle the entire procurement and inventory process, from purchase order and invoice matching to component restocking and dispatch. Powerful business intelligence tools allow you to track and analyse purchase orders, purchasing trends, supplier performance, and commitments against budget. Xledger equips procurement teams with automated posting rules, best-practice procure-to-pay processes, real-time visibility, and bank integration.

Procurement

Users can easily create, submit, and track their own purchase orders. Our rule-based workflow lets you digitise and control your approval process. Our consolidated system keeps GL coding accurate from initiation to final posting. With integrated stock management, you can generate purchase orders automatically based on stock replenishment rules or back-to-back sales orders.

Features include:

  • Purchase order templates
  • Auto-generated purchase proposals
  • Serial number, batch number and date tracking
  • Multiple warehouses and locations
  • Built-in multi-dimensional and multi-level workflow
  • Automatic posting of goods receipt accruals
  • Automatic emailing of purchase orders to suppliers
  • Full GL analysis, including by project, fund and department

Inventory

Xledger offers a fully integrated inventory and stock accounting system. Multiple stock valuation methods are available, including FIFO, Average and Fixed Value. You can use the flexible product register to control accounting treatment or to store additional supporting documentation, from photographs to technical specifications.

Features include:

  • Multiple stock valuation methods
  • Multiple warehouses and locations/bins
  • Serial number, date and batch tracking
  • Item analysis, for example, size and colour
  • Stocktaking, adjustments, transfers, issues and write-offs
  • Returns, quarantine and quality assurance
  • Automatic replenishment orders
  • Bill of materials

Procurement and inventory integrates seamlessly with stock management, sales ordering, invoice matching, General Ledger, project accounting, fixed assets and accounts payable