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Control funds. Simplify SORP compliance. Further your charity’s mission.
Benefits of charity accounting software
Ben Stone, Product Manager at Xledger UK, outlines how Xledger supports charity finance teams.
- Gain real-time financial visibility.
- Produce SoFA, SORP, and trustee reports faster.
- Report across funds, projects, and entities confidently.
- Automate financial processes and strengthen control.
- Align financial growth with community mission.
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What is charity accounting software?
Charity accounting software is designed to support not-for-profit organisations with built-in functionality for fund accounting, grant management, gift aid claims, SORP reporting, and trustee reporting.
The best accounting software for charities also improves financial visibility across single- and multi-entity charities, so charitable organisations can focus on funding their community mission.
“We wanted a system that could adapt to strategic requirements in the future, could produce reports that would be useful to the rest of the business (not just finance), and we also wanted to improve data quality, especially for year-end. And what we have now with Xledger is yards ahead of what we had before.”
Bex McGann, Head of Finance
Comic Relief
Fund accounting made simple
Charities rely on funds to support their community mission. Keep track of restricted, designated, and endowment funds in real time and create a clear record of income and expenditure to build donor and regulator confidence.
Use multiple dimensions to report across different revenue sources, such as gift aid claims or legacies, and ensure you have full visibility over actuals versus budget.
Clear compliance and reporting
Charities operating in the UK must adhere to strict and ever-changing regulations. Xledger supports compliant reporting directly from the system, so that UK charities can report on Charities SORP (Statement of Recommended Practice) and SoFA (Statement of Financial Activities) with confidence.
Seamless donor management system integrations
Streamline charity accounting software by integrating key business systems, including donor management systems and best-of-breed finance systems.
By connecting software, your charity finance team accesses a single source of financial truth, making it easier to make data-driven funding decisions.
Accurate budgeting and forecasting
Forecast with greater accuracy and demonstrate greater accountability to donors and stakeholders. Compare budgets against actuals and empower budget holders to take control of their spending.
Why charities choose Xledger
Support your charity mission and communicate impact to stakeholders by gaining full insight into your restricted and unrestricted funds and complex reporting needs.
FAQs
The best cloud-based solution depends on the size and complexity of your charity. Small-to-medium-sized charities may prioritise ease of use, while mid-market and large organisations often require more elevated capabilities built into a system, as well as open APIs for integrations. When comparing solutions, look beyond basic bookkeeping and consider how well the software will support your reporting, governance, and long-term growth.
Yes. Cloud-based accounting software enables charity finance teams to separately track restricted, unrestricted, and designated funds while maintaining a complete view of the organisation’s finances. This improves reporting accuracy, supports compliance with the Charities SORP, and provides trustees and board members with greater visibility of how funds are being used.
Charity accounting software helps organisations comply with the Charities SORP by automating financial reporting, supporting fund accounting, maintaining detailed audit trails, and producing reports such as the Statement of Financial Activities (SoFA), all within the system. This reduces manual effort while improving the accuracy and consistency of financial reporting.
Many charities replace their accounting software for several reasons. For example, a charity’s reporting may become time-consuming and too reliant on spreadsheets for consolidation; or, a charity may have outgrown their previous system and struggle to produce trustee reports. Often, we see charities search for new software to support their integration requirements, and because their previous system is coming out of support.
Yes. Leveraging open API functionality, charities can integrate their fundraising or donor management systems with the best charity accounting software. Many charities integrate their small-business accounting software with multiple different systems to ensure they can carry out fundraising activities efficiently, including Salesforce, Raiser’s Edge, Dext, Stripe, ApprovalMax, and GoCardless. The native functionality and modern setup of mid-market charity accounting software eliminates the need for many of these bolt-on applications while integrating seamlessly with essential fundraising systems, such as Donorfy, Beacon CRM, and Salesforce. Additionally, charities can also integrate other key business systems, including Stripe and GoCardless, to ensure fundraising is controlled and efficient.
The cost of charity accounting software largely depends on the size of your organisation, the transaction volume, and how many users will need access to the system. Small-to-medium-sized business accounting software often provides a free trial to small charities. Check out our indicative pricing for more information. If you’re interested in learning about how Xledger can support you, book your free demo, tailored to your charity, today.
Webinar
How to Successfully Deliver Digital Finance Transformation for Your Charity with Comic Relief
This webinar covers:
- The critical issues Comic Relief aimed to address and rectify when scoping and implementing a new finance system
- The benefits of a financial digital transformation for the organisation
- An exclusive look into Xledger’s finance software and how it works for the not-for-profit sector
Guide
Charity Digital Finance Report
Key points:
- What is preventing charities from unlocking their needs for better financial reporting?
- What benefits do charities who have digitally transformed see?
- What support do finance teams need in their journey?
Customer story
Church of England Diocese of Birmingham
The Church of England Diocese of Birmingham is part of a large and complex organisation comprising 42 dioceses across England and Europe.
Do you want to see the software in action?
Fill out the form and one of our experts will be in touch to find out more about your needs and how we can help your organisation.
