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Are you looking to save time chasing expense claims? Do you want to simplify your company expense claim process and make life easier for employees who incur expenses? See how Xledger’s in-built expenses module makes it simple for the whole business.
Xledger's mobile app
Available on Android and iOS, our mobile app provides both employees and managers with intuitive functionality. Employees can manage their schedules and timesheets. They can enter expenses remotely and scan receipts directly into Xledger. Managers can review invoices and bills. They can either issue approval or request changes.
Enjoy better travel reporting with Google Maps integration
Integration with Google Maps makes mileage claims simple – enter start and finish destinations, or define custom routes with multiple waypoints, and let the system calculate the distance for you. Business rules can be further added to automatically adjust re-imbursement rates for different vehicles, number of passengers, number of miles travelled, and more.
In-built per diem expense functionality further simplifies daily allowances. Handle travel, meal, hotel, and overnight allowances with ease, all in line with your own expense policies.
Employees can capture expense receipts on the go
Employees can take a photo of their expense receipts and submit claims on the go using our mobile app. Our OCR technology scans key information, categorises the expense and autofills their claim details, ensuring accurate information is submitted with minimal effort. All done within one click, this reduces errors and saves you from time-consuming manual processes.
Fast, accurate, and automated expense management
Xledger automates and improves your expense claim process. Employees can capture and submit expenses within minutes, and employers can save time, mitigate risks and improve compliance.
For employees
- Capture expenses and attach receipts, anywhere at any time using the Xledger mobile app
- Snap a photo of a receipt and save it for later
- Automatically categorise images of expenses and auto-populate key information
- Calculate mileages with custom routes and multiple destinations with our Google maps integration
- Enjoy a simple and efficient reimbursement process
- Create templates or rules for easy handling of repetitive expenses
- Track an expense claim from creation to payment and review all open and historical expenses
For the finance team
- Gain control with an up-to-date view on employee expense claims
- Save the finance team time on approving and paying expenses
- Use business rules to apportion VAT rules as needed
For managers
- View and route expense approvals through paperless workflows
- Approve expenses anywhere at any time from any device using the Xledger mobile app
- In-system approval reminders and delegation rules
Any questions?
Get in touch with one of our dedicated team for any questions on our finance software.
What else can Xledger do for your business?
Xledger transforms your asset management. Our solution enables tax and accounting professionals in organisations of every size to automate and manage the complete fixed assets lifecycle—from construction and acquisition through to disposal.
Xledger gives you advanced tools to manage your bank accounts, payments, deposits, and cash flow. Get instant insight into your cash position with tailored dashboards. Save time and resources with features including automated bank reconciliation and hands-free invoice creation.
Move past error prone spreadsheets and provide your board with real-time visibility of your financial position with Xledger’s flexible and accurate budgeting capabilities.
The base for all your accounting needs. Xledger’s true-cloud accounting software has a powerful core accounting module, including AP and AR, flexible chart of accounts and much more, supplying finance teams with advanced automation and analytical capabilities.
Use Xledger’s carbon accounting module to follow ESRS standards, track and report on climate activities data, produce scope 1,2, & 3 reports and much more.
Take the hassle out of monthly reporting across multi-entity organisations with Xledger’s real-time, in system consolidation.
With Xledger’s open API, our system offers integration capabilities to suit all needs. Xledger enables customers to free up a considerable amount of time and mitigate human errors by removing the need for manual financial data processes.
Xledger has fully integrated VAT functionality throughout all modules and is fully MTD compliant.
Automate and shorten your order management cycle with our orders and billing module. Equip your finance team with the invoice automation software they need to recover time and maximize revenue.
Xledger supports the full procurement and inventory lifecycle—from purchase orders and invoice matching to restocking and dispatch.
Xledger equips you to manage projects of any size with advanced time capture, resource planning, project accounting, and automated project invoicing.
Xledger’s built-in reporting and analytics helps customers to slice and dice data from nearly every possible angle. Our business intelligence (BI) toolset gives you access to vital information in configurable reports, real-time dashboards, and multi-purpose inquiry screens.
Our timesheet software provides an online platform that’s accessible anytime, anywhere, and instant notifications make managing time and tracking the approval process easier than ever.
From expense reporting and approvals to logistics management, Xledger digitises and automates even the most complex workflows.
Click here to see all our modules.
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When is it time to retire your accounting system? In some ways, the signs are similar to if you tried to wear the same coat for several years as a growing child. The coat might get uncomfortable, some of the seams would tear, and you might soon resent the coat due to the little use you can get out of it.
Customer story
Bristol Sport
As a business with a complex structure and multiple revenue streams across multiple entities, Bristol Sport not only needed a strategic finance partner that was able to support and improve their day-to-day financial processes, but also a system that could help them prepare for the future and long-term goals.
Webinar
The Xledger Podcast: Scoping and Implementing a Finance System Part 1
Welcome to the Xledger Podcast, a CPD-Certified series focusing on all sectors.
In part one of this two-part series, our team of experts from Xledger explore the scoping and implementation of a new finance system featuring Tim Wright (Operations Director), Zheng Zeng (Consulting & Support Manager), Ana Rodrigues (Project Manager), and Robb Webb (Senior Business Development Manager). Learn about their insights and experiences from working on finance transformation projects.
Complete the learning to receive:
- CPD certificate
- Transcript
- Accompanying documentation
Do you want to see the software in action?
Fill out the form and one of our experts will be in touch to find out more about your needs and how we can help your organisation.
