Changing your online ERP software at the right time is more critical than most accounting leaders realize. Act prematurely, and you risk wasting valuable time and company resources; delay it for too long, and your organization could suffer.

So when should you change your online ERP system? These nine signs can help you decide.

The Top 9 Signs You Need to Change Your ERP Software


1. You’ve outgrown your ERP’s capabilities

Processes are at the core of every sustainable business expansion. The best way to take your organization from A to B is to implement systems and workflows that will allow it to scale easily. If your ERP software no longer supports the processes and workflows your organization needs to grow, it’s time to part ways.

2. You’ve run out of users

As your organization grows, you’ll need additional ERP licenses and capacity to expand. Ensure you don’t wait until the last minute to make the change. ERP implementations can take time.

3. Your ERP can’t keep up with you

Effective processes and workflows are essential for speeding up and scaling operations. However, poor processes and inefficient systems can do just the opposite. If your financial reporting and analysis software keeps slowing down, you must consider adopting a faster system.

4. You’re not getting the support you need

Are your online ERP software questions going unanswered? If your organization is experiencing delays with support issues, it’s time to find a system that offers a dedicated consulting team. One is always available and ready to attend to your company’s needs.

5. Your ERP is gathering dust

It’s natural for some employees to be hesitant about adopting new technologies. But if many of them are not using your system, that is a serious problem. Finding an ERP that’s easy to use and provides comprehensive training for your employees is the key to increased adoption.

6. Your ERP is offline

Ever had an employee lose a receipt while traveling, causing issues for your accounting team? With online ERP software, that’s no longer a problem. If your ERP isn’t cloud-based, it can restrict your team’s mobility and productivity. This issue is especially significant for remote teams or those who fly frequently.

7. The ERP you’re using isn’t making friends

Using an ERP that seamlessly integrates with other apps and financial institutions is key to effectively automating processes. If your current ERP struggles to integrate with other systems critical to your business, it’s time to find a compatible solution.

8. A hacker broke into your ERP system

Legacy ERP systems are more vulnerable to cybersecurity threats that could expose your company’s data to a security breach. Adopting a modern system can help your organization protect itself from cybersecurity risks.

9. Your ERP is non-compliant

Data protection laws, financial reporting, and industry-specific regulations are among the risks that can land your company in trouble with regulatory bodies. A modern ERP system can help your organization stay compliant.

How to Change Your ERP System

Switching your ERP system requires careful planning, organization-wide effort, and moderate investment. Partnering with a trusted ERP provider is key to ensuring smooth implementation and integration.


At XLedger, we believe in long-term partnerships. That’s why we provide our customers with a modern suite of financial reporting and analysis features backed by customer support that feels like an extension of your team.


Still unsure if it’s time to upgrade your ERP? Book a free demo with us, and we can answer all of your questions, walk you through the implementation process, and guide you through our platform’s functionality.